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Call Centre: Know Everything You Need to Know About the Call Centre! (Comprehensive Guide)

مرکز تماس

What Is the Meaning of Call Center or Call Centre?

Call Centre or to that Call Center It is also known to play a very important and efficient role in communicating companies and other institutions with customers. Indeed Call Centre or Or call center causes the company to obtain the necessary information about all customer opinions about products and other services, and strives for their satisfaction, in which case the company's sales will increase and if it gains trust and satisfaction. People attract a lot of customers.

The call center has an external section and an internal area, which is related to obtaining information and awareness of new products of a company and is controlled by the company itself. The external call center is a type of remote call used for advertising and Sales of products provided by telephone and requests for charitable assistance.

Call centers are generally designed and launched to promote products, marketing, market information, and many companies. Customer support, creation Call Center Marketing And set up call centers to obtain market information and research.

کال سنتر

Types of Call Center or Call Centre 

Call Center It has different types and offers many possibilities to people, which include the following materials:

  • Contact the call center to take orders from customers and answer their questions
  • Outgoing calls to sell corporate products and make appointments and provide services
  • Telemarketing (information about product features, discounts and…)
  • Website design (customer requirements information)

How to Set Up a Call Center?

After polishing their initial idea, many business owners will prioritize the call center in the next steps. Here are the steps Launching a call center We will explain to you.

1- Define the Purpose of Your Business.

Get acquainted (gain, obtain) with present-day techniques from Jobs and whether or not you need a call center in your career. Then you need to decide how much to budget, how much to expand, and what level of technology to use, depending on your field of work.

2. Examine the Legal Aspect of the Case.

Check the legal status of your place of residence. There are some international rules in this area, but one country and one city's conditions are different. Not being aware of these conditions can lead to many problems in the future that will slow down your business process or even result in fines for you.

3- Set a Budget and Keep It In Mind.

You need to have a specific budget for each part of your business, and a call center is no exception. Most of the costs involved in setting up a call center are just the beginning.

4- Increase Profits on Time Set Up a Call Center Keep in Mind.

At the beginning of the start-up, you need to identify your steps to progress and increase profits. You can easily attract more customers to your business by expanding services.

5- Do Not Forget Insurance.

To ensure the safety and legality of your work, be sure to provide insurance for it.

6- Brand Your Call Center.

In branding, you should also consider the advertising aspects because it is very clear that in today's world, professional advertising plays the leading role with modern marketing methods.

Training to set up a standard call centre

  • Calculate the number of employees you need.
  • Decide where your call center is
  • Think about the skills you want to acquire.
  • Choose a technology that suits your business needs.
  • Set aside enough time for this.
  • It would help if you had a strong management team to support and motivate.
  • Hire and train staff before opening your call centre office.

Specifications of Standard Call Center

What are the specifications of a standard call center to persuade companies and organizations to use? In the following, we will explain some of these specifications at your service.

* Voice Response

Interactive Voice Response (IVR) Also known as a voice response. In simple terms, IVR One of the most important features is the standard call center, which acts as a virtual receiver.

* Automatic Call Distribution

Another standard call center specification, Automatic call distribution Is. This feature ensures that calls are automatically redirected to the right representatives, thus reducing customer waiting times.

* Skill-Based Routing

When contacts with the right skill set are directed to the right representatives, customer problems are resolved quickly, leading to increased customer satisfaction.

* Call Recording

Call recording can be considered as one of the most important features of the standard call center, which records all incoming and outgoing calls. Because in all organs, monitoring the quality of calls is essential, and this feature can help the organization and quality control and affairs.

امکانات کال سنتر

What Are The Features Of A Call Center?

The facilities of a call center include the following:

  • Customer support
  • Sales of products and Call center service
  • Market research
  • Full and analytical report panel for managers
  • Ability to check the quality of response Call center staff
  • Ability to integrate with other enterprise software
  • Possibility of telephone payment


Duties of successful call center managers

As a manager, you have a team that needs to be aware of their work and know that they perform best under pressure. A successful manager in Call Centre or It should have the ability to increase the enthusiasm and motivation of experts daily and encourage them to participate and work together to achieve a common goal.

The tasks of a successful knowledgeable manager to perform:

 Hiring the Best

In other words, you can only achieve your goals if you work with the right people and experts.

Keep the Best Near You

Being in a call center allows you always to experience a challenging environment in which you see a high rate of power turnover. Therefore, successful call center managers must turn this environment into an environment where all employees want to be present and active.

 Use the Latest Technologies

When you have the right tools and strong staff, you can be sure you are on the right track.

Talk To Your Team

Having a good relationship with your employees and people as a manager will have a huge impact on your work outcome.

Your Decisions are Data-Driven

Today, "information" is mentioned as an important and motivating factor in a company's decisions or organization. This also applies to call centers.

کارمندان موفق کال سنتر

What Are the Characteristics of Successful Employees of a Call Center?

1- The Above Information

2. Attention To Detail

3- Organizing

4- Flexibility

5. Being Friendly

6- Relaxation Under Pressure

7- Communication Skills


9- Being Creative

Click to learn more about the capabilities of call center staff.

How to train call centre staff

Call centre staff training It is one of the most basic and basic steps that any call center should take as a priority because when the staff is properly trained and trained, they will work well in online support.

The first step is to teach your staff how to answer their questions. In the next step, it is better to determine your teaching method from the beginning and do proper planning and planning for it. Help increase the multiple skills of employees will create this skill through training. Another practical training for call center staff is to introduce them to the tools needed to work fully and comprehensively to use those tools if required.

Make sure:

The training provided is practical.

Use practical and theoretical training appropriately.

Do not stop staff training and continuous evaluation.

Essential Tips For Telecommuting Center Staff

  • Get Started on Time

    Even though the employee does not work in the office environment, work should not start at the desired and irregular hours.

  • Get Help When You Have a Problem

    If you encounter questions or problems while working, it is better to call the center and inform them of that problem.

  • Try to Be Patient at All Times

    If you do not have a patient personality and get angry quickly, it is better to work on this ethic and practice patience.

  • Increase Your Speed

    The higher your speed, the more customers you can help, which will positively affect your degree and level of work.

  • Take Notes of What the Customer Has to Say

    Taking notes while talking to a customer can greatly enhance the quality of your work.

  • Pay Attention to Details

    If you pay attention to other things while talking to customers and do not pay attention to the details of what the customer says, you may make a mistake in solving the problem.

  • Try to Learn Communication Skills

    Teleworkers need to have good telephone communication skills because they talk to customers over the phone.


What Is Call Center Quality Control?

Call center quality control This means that the employees or those who work in this call center make sure that their achievements are consistent with their accomplishments. The purpose of Call center quality control It is about identifying common customer issues, improving the customer experience, and so on Call center standards To upgrade to communicate with the customer as well.

One of the most important things to improve or enhance a call center is for experts to know what the call center experts.

The right software can have a huge impact on Call center quality control It must have features such as availability, scalability, security, and cost.

Your call center works for outgoing and incoming calls, so the script you choose should be strong and good and able to perform technical monitoring.

Monitoring and quality control of services is also one of the key indicators of the call center. You can focus on the things that matter to you by using the criteria you choose in the call center.

If the experts see positive and regular feedback from you, they will realize that improving the work and the desired results are valuable to you, and you will respect their improvement.

When You Go Call center quality control You have to reward yourself for great work. One of the great benefits of rewarding is that it motivates your experts to work harder and improves their performance.

Factors Affecting Call Center Productivity (Call Center)

  • Call quality
  • Waiting Time
  • Problem-solving time

Read Call Center Productivity for more information.

Customers are generally divided into two groups. 

1- Customers who when Call They get angry at the call center staff, often due to poor service, poor communication, and ultimately frustration. 

2. Most customers are already angry when making a call. In general, something unexpected may have happened to them that has caused them dissatisfaction. 

If patience, calmness, respect, and how to respond and communicate with the customer have been instilled in employees in training, now is the time to take advantage of them. These employees must finally know how to turn angry customers into happy customers.

People become frustrated and give up when they can't get a good answer when answering the phone. One of the important things that Call center management It can be noted that mainly personnel who have a quick and appropriate response, better able to address customer issues and demands, will make many successful contacts. It can be noted that mainly personnel who have a quick and appropriate response, better able to address customer issues and demands, will make many successful contacts.

دورکاری و کال سنتر

What Is Telecommuting?

Utilizing the expertise of people who are away from work has become possible with the advancement of technology. This type of activity is called telecommuting. To be able to improve the performance of your work in this area, you need to use special tools 

Necessary tools to do Teleworking explained as follow:

  • Microsoft Office: With this platform's help, you can email your colleagues and discuss a project with each other.
  • Zoom: If you need to make video conferencing sessions for telecommuting, the best option is to use the zoom tool.
  • Skype: Skype is a very useful program and tool Teleworking It counts.



Remote Module

module Teleworking This means that you can easily do your work wherever you are with the help of a mobile phone

Sometimes an organization must keep all or part of its call center active remotely so that the business suffers less damage. In this case, familiarity with the modules that help you to add this service to your organization's service systems in the fastest possible time and at the lowest cost is essential. But many people who decide, with the help of a telecommuting module, Telecommunication call center They do not have enough information about the challenges of this path and the points to consider.

How to Manage Your Call Center With the Help of the Telecommunication Module?

Managers should be able to monitor employee performance closely and share their feedback and recommendations with employees. But this is not so simple. We have a solution for this. There are software and tools that enable two-way communication between you and your employees.

Strengthening relationships is one of the basic principles of telecommuting call center management. Face-to-face communication, video calling and email communication are all ways a manager communicates with his employees.

Technology is a very powerful tool for managing a telecommuting call center. Use different platforms (such as separate sites and apps) to connect with team members. Employees need to know exactly when and for what purpose to use each of the platforms.

Use software and tools that have more two-way or multi-way interaction to be more coordinated as much as possible.


about Services that a call center Can offer read more here.

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1 Comment

  1. سهراب

    It was Great; thanks


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